Properties Management Officer – Embassy of Ireland, Dar es Salaam

Properties Management Officer

Embassy of Ireland, Dar es Salaam

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland in Dar es Salaam is recruiting for the position of Properties Management Officer. This position will form part of the Embassy of Ireland Administration Team and will hold responsibility for maintaining and upgrading the properties of the Embassy of Ireland.

Main Responsibilities

• Ensure the health and safety of the staff by adherence to Embassy safety guidelines

• Ensure properties and facilities are well maintained and are in good condition

• Prepare for and respond to emergency issues that arise (which breaches the safety, security or usability of facilities)

• Schedule routine inspections and emergency repairs, with outside vendors where required

• Oversee building projects and renovations

• Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff

• Maintain records of utility usage (generator, solar installation, electricity and water)

• Ensure that contracts with service providers for office equipment maintenance, supply of goods (consumables) and services are operational and that quality of services is delivered

• Manage transport and logistics

• Manage maintenance and supplies for Embassy vehicle fleet

• Monitor correct usage of vehicles in line with Embassy policies

• Assist the Embassy as a back-up driver during busy periods

Note: the Properties Management Officer will have access to an Embassy vehicle in the course of daily duties

Requirements candidates must be able to demonstrate:

Essential:

• An Advanced Level Certificate of Education or Diploma

• Advanced mechanical skills and knowledge of plumbing, electricity and other building systems

• At least 5 years working experience in a similar field and setting requiring a high standard of outputs.

• Ability to drive and possess a clean driving licence Class C

Essential skills required:

• Excellent communication skills in both English and Kiswahili;

• Excellent interpersonal skills, with ability to develop effective working relationships with people at all levels and different cultures, and the ability to work both independently and as part of a team;

• Ability to use email and software packages eg MS Word, Excel, Outlook;

• Ability to manage time, organise, problem solve and prioritise work schedules;

• Ability to use repair tools;

• Ability to lift heavy equipment and comfortable standing or walking for long periods of time;

• Ability to act with utmost integrity and pursue work in an ethical manner.

Desirable:

• Experience working with other Embassies or international organisations, reputable hotels, serviced properties or companies.

Terms and conditions of employment:

• The successful candidate will be hired on a fixed-term contractual basis for 12 months, including a probationary period and will be based at Embassy of Ireland, Dar es Salaam.

• Competitive salary of TSH 2,529,950 per month and TSH 32,889,348 annually, including a 13th month, plus health insurance and training opportunities. Salaries are tax deducted and paid direct to a bank account.

How to apply

The Job Description and Application Form for this position are available on the links below.
Completed application forms should be sent via e-mail only to embassydarjobs@dfa.ie with the subject line “Properties Management Officer”

Applications must be received before 17:00hrs (local time) on 23 March 2025

•  Job Advert – Properties Management Officer
• Application Form – Properties Management Officer
• Job Description – Properties Management Officer

CVs or cover letters will not be accepted.
No applications will be accepted after this deadline

Selection Process:

• Short-listed candidates will be called for a competency-based interview based on essential requirements above. Please note that only short listed applicants will be contacted.

• It is planned to hold interviews before the end of April 2025.

• A practical skills test may be included in the recruitment process;

• A second and third interview may be included in the recruitment process; and

• A panel may be set up depending on the calibre of candidates.

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

Please note that canvassing will disqualify applicants.

The Embassy of Ireland, Dar es Salaam is committed to a policy of Equal Opportunity.