Expedited SVN-Procurement & Logistics Assistant Job at IOM
Job Overview
Expedited SVN-Procurement & Logistics Assistant
IOM
Location: Dar-es-Salaam, Dar es Salaam, TZ
Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4
Under the overall supervision of the Chief of Mission and the direct supervision of the Resource Management Officer, the successful candidate will be responsible for the carrying out the following duties and responsibilities:
Responsibilities and Accountabilities
Organize and oversee all procurement activities, in line with the needs of the IOM Dar es salaam and according to the IOM Procurement Policy. Set up and implement appropriate mechanisms to avoid fraud and ensure transparency.
Process purchase requisitions (PR), request for quote (RFQ) with vendor/s preparation of bid analysis summaries (BAS) followed by financial preparation of purchase order (PO).
Ensure all procurement documents are routed for approval using the IOM authorization matrix as applicable for the mission in the Republic of Tanzania.
Prepare Request for payment (RFP) documents and close purchase orders when all consignment is received; submit RFP copies with supporting documentation to the account’s unit.
On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by the country law.
Keep and update an inventory list and tracking system of all IOM assets in Dar es salaam and set up/streamline procedures to manage and safeguard all IOM Dar es salaam assets/supplies. Take care of disposal of assets according to IOM procedures.
Keep all vehicles’ registration documents, taxes and stamps according to laws and regulations in force.
Liaise with IOM Administration in Dar es salaam, to ensure that all IOM assets in Dar es salaam are insured all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
Organize maintenance of all office equipment (excluding IT equipment) and security of Dar es salaam Office and guarantee a continued supply of all essential utilities.
Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
Undertake IOM Dar es salaam clearing & Forwarding assignments. Advise on importation & exportation of any duty-free commodities and assist international staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
Perform any other related task as requested.
Qualifications
Education
Holder of a Secondary School Diploma, with 4 years’ working experience; or
Bachelor’s Degree combined with 2 years working experience in law (LLB) or related field.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience in International, Public Procurement or Contracts and Supplier Management is required.
Knowledge of the legal aspects of contract management will be an added advantage
Ability to work under pressure and meet deadlines
Skills
Strong Computer skills especially in Ms Excel, Word and Outlook.
Languages
Fluency in English is required (oral and written).
Working knowledge of French and/or Spanish is Desirable.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.